Overview is the first tab when you open Admin Reports. It shows totals, a chart, and an activity table for the groups and dates you choose.
Date, groups, and export
At the top of the page:
- Date range — arrows move the range a week at a time. Click the dates to pick a custom start and end (up to three months, no future dates). Your profile date format and timezone apply. The page reloads when you finish.
- Groups — which profiles count toward the numbers. The list includes every group plus No Group Association (profiles not in a group). The control shows Group: All or Group: N selected. Search inside the dropdown to find a group. Closing the picker reloads the page.
- Export XLS — exports the same groups and dates. See Exports from Admin Reports. Archive and MAR Review have no Export XLS. Compliance Log uses Export CSV.
If a profile is missing from the totals, include No Group Association.
KPI cards
Below that is a row of color-coded cards — one for each tracking category. Typical cards:
- Behavior — Desirable, Warning, Challenging, and Intervention Strategies
- Environment — General Environment, Schedule Changes, and External Influences
- Health — Health Challenges, Overall Health, Food, and Digestion
Each card shows up to two numbers:
- Incidents — how many entries fell in your selected date range.
- Duration (min) — total minutes, on categories that record duration.
A card with nothing to count reads 0.
Click a card (behavior, environment, or health) to show that category in the chart and the activity table below.
Trend arrows
Next to each number is a comparison to the period of equal length just before your selected dates. The number after from is that earlier period's total — not the change amount.
For example, 18 and ↑ from 12 means the previous period had 12 and this period has 18.
- — same — this period matches the previous period.
- ↑ from … — this period is higher.
- ↓ from … — this period is lower.
A line under the cards spells out the comparison, for example:
Arrows compare the selected period (May 12 – May 26) to the previous 14 days (April 28 – May 11)
The dates use your profile's date format.
While numbers load
When you open the tab or change dates or groups, you may see Loading dashboard…. Cards can appear before their numbers — a dash (—) means that total is still loading. Wait a few seconds rather than reloading.
Activity table
The table lists the entries behind the selected KPI card:
| Column | What it shows |
|---|---|
| Staff | Who logged the entry |
| Profile | The profile the entry is about |
| (type) | The label of the entry — the heading matches the card you clicked |
| Date/Time | When it was logged, in your timezone |
Click a Staff cell or a type/behavior cell to narrow the list further. Longer lists are split into pages of 50 rows.
When there is no data
- No events logged in this date range. — above the table
- No data found. Please try changing the date range and/or select more groups — in the table
Widen the date range, select more groups (including No Group Association), or confirm the team tracked data in that window.
Common questions
- Every card shows "— same". Why? — The current and previous periods had identical counts. Widen the range or check back after more has been tracked.
- The numbers are blank for a second. — They load just after the cards appear. Give it a moment.
- Analyze showed a spike but Overview looks flat. — Analyze is one profile. Overview only includes the groups you've selected — check Group: All or Group: N selected.
- I changed groups but nothing happened. — Group changes apply when you close the dropdown. Reopen and close it once more if the page did not reload.