Daily tracking overview
Daily tracking is the most-used part of BEHCA. Every day, for every profile, your team logs what happened across four
areas:
- Behavior — physical behaviors and the interventions used in response.
- Environment — environmental factors, schedule changes, external influences, screen time.
- Health — wellness scale, sleep, food, vitals, seizures, exercise, weight, etc.
- MAR — Medication Administration Record (if enabled — see the Medications category).
Each profile has one daily record per day — that's the Registry in BEHCA's terminology. The page where you log
everything is called Daily, Daily Entry, or simply Track (mobile).
Where to find it
On the web
1. Sign in at app.behca.com (US) or au.behca.com (Australia).
2. Make sure you have the right profile selected in the top bar.
3. Open Daily from the main menu.
4. The page opens to today by default. Use the date picker to view past days.
On mobile
1. Open the BEHCA app.
2. Tap the Track tab at the bottom.
3. The Track screen opens to today by default.
The four sections (Behavior, Environment, Health, MAR) appear as tabs across the top of the page or screen.
How an entry works
Each entry inside a section captures:
- What happened — pick from a list (e.g. "Aggression toward staff", "Crying", "Reduced lighting").
- Time it happened — auto-filled to "now", changeable.
- Duration (if applicable) — how long it lasted, in minutes.
- Who logged it — automatically your name.
- Notes (optional) — comment freely on this entry.
"Recorded Today" sidebar
On the web, every section shows a Recorded Today sidebar / list summarizing what's already been logged today, sorted by
time. Click any item to edit or delete it.
Saving entries
Most entries save when you click the + button next to the form. Free-text notes save when you click Save Note / Save.
There's no global save button — each entry saves independently.
If you forget to click + and try to leave the page, BEHCA will warn you with: "You have unsaved changes…". That's a
nudge to make sure your data isn't lost.
What's tracked depends on the profile
Some profiles have features turned off:
- A profile with MAR disabled won't show the MAR tab.
- A profile that hasn't enabled Health Challenges (Seizures) won't show that section.
- The Menstrual Cycle field appears only when relevant.
If you don't see something you expect, ask your Manager — feature toggles live on the profile's settings.
Tracking on past days
You can backdate entries — useful if you forgot to log during the day or are catching up afterwards. See Backdating
entries.
You can't log entries for the future.
Common questions
- Why does the time field freeze for 5 minutes? — After saving an entry at, say, 14:32, the field stays at 14:32 for a
few minutes. This prevents accidentally overwriting the time on rapid follow-up entries.
- Can I track things that aren't in the dropdowns? — The dropdowns are configured at the organization or profile
level. Ask your Manager to add new behavior types, environment factors, or health states.
- Does daily tracking work offline? — Briefly — the mobile app holds entries during connection blips, but you'll need
to be online to fully save.
Related articles
- Logging a behavior
- Logging environment factors
- Logging health observations
- Editing or deleting an entry
