When someone adds, edits, or removes a medication, BEHCA saves a MAR version — a snapshot of that change. Reviewers Approve those snapshots on MAR Review.
Staff can use the saved medication immediately. Approval does not hold the change back. If the medication is wrong, fix it on MAR Configuration; do not wait for someone to approve the old snapshot.
Who can review
You do not pick a reviewer when you add or change a medication. Anyone with review access for that profile can click Approve:
- Managers and billing users — every profile in the organization.
- Staff and guests with Review MAR/IRs — only the profiles they already have access to (their groups, or profiles shared with them).
The person who made the change can also approve it. BEHCA does not require a second person.
Where to review
MAR Review is on the website.
- Open Admin Reports → MAR Review.
- Use Pending Review or Approved.
- On Pending Review, each card shows what changed, who changed it, and when, with Approve.
Staff or guests with Review MAR/IRs (and MAR on the plan) see Admin Reports, which opens MAR Review. They do not get Overview or the other Admin Reports tabs.
A red dot next to MAR Review means something is still pending for profiles you can review. It clears when those pending items are approved.
Notifications
Reviewers for that profile get an in-app bell notification titled Medication review required. On the website, that notification opens MAR Review for the profile.
The mobile app can show the same notice in the inbox. It does not open MAR Review — use the website.
What you'll see
Each card shows:
- The medication name, plus New or Removed when that applies
- Updated by — who saved the change and when
- A new vs old table: name, quantity, dose, route, times, PRN, counted, start/end dates, weekdays, and interval
- Approve until someone approves it
- After approval: Approved by with that person's name and the time
There is no typed signature and no notes field on Approve.
Approving a change
- Read the new vs old table.
- Check the prescription or label if you need to.
- Click Approve.
The card moves to Approved. One approval is enough. Approving records that someone reviewed the snapshot. It does not change what staff already see on the daily MAR tab.
If something looks wrong
There is no Reject. Do not approve. Contact the person who made the change. They edit the medication on MAR Configuration, which adds another pending version.
If staff may already be giving the wrong dose, change the medication on MAR Configuration right away.
Approved tab
Approved lists snapshots that already have Approved by, so you can see how the medication list changed over time.
Common questions
- What happens if nobody approves? — The medication stays as saved. Staff keep administering. Approval is a review record, not a lock.
- Can I edit after I save? — Yes. Open the medication, change it, and save. That adds another pending version. Earlier pending versions stay on Pending Review until they are approved.
- Do I get a notification for every MAR change? — Reviewers for that profile get Medication review required in the in-app bell when a version is saved or the medication is removed.
- Can I print the review history? — MAR Review has no PDF. Analyze → MAR Reporting has Export PDF and Export XLS for administrations over a date range — not the version/approval list. See MAR reporting.