A medication’s schedule is part of the same form you use to add the medication. This article covers those fields. PRN (“as-needed”) medications do not use a schedule.
Where the schedule fields are
Profile → MAR Configuration → open or add a medication → Medication tab. Times, optional date range, and optional repeat settings are on that form.
The schedule fields
Time(s)
Add one or more clock times (for example 8:00am and 8:00pm). The trash icon removes a time. With no repeat options, the medication is due at these times every day.
Date range (optional)
Turn on Show Date Range Options for a Start Date and/or End Date. The medication only appears on the daily MAR inside that range.
Example: Antibiotic, 8:00am and 8:00pm, from 2025-01-12 to 2025-01-19.
Repeat options (optional)
Turn on Show Repeat Options if it is not simply daily:
- Repeat every — every 1 day, 2 days, 3 days, 4 days, 1 week, 2 weeks, 3 weeks, or 4 weeks.
- Repeat on specific days — weekdays (for example Monday, Wednesday, Friday).
Example: Vitamin D, 9:00am, repeat on Monday and Thursday.
PRN medications
- Turn on PRN. Time and repeat fields hide.
- The medication is available, not scheduled.
- Staff record Given when they actually give it.
Date ranges in practice
- No end date — ongoing until you end or remove it.
- End date set — stops appearing after that date (short courses).
- Future start date — appears starting on that date.
Editing the schedule
Open the medication from MAR Configuration, change times, dates, or repeat options, and click Save and Close.
That creates a new MAR version. Past doses keep the schedule that was in effect then; future doses use the new schedule.
Tips
- Match the prescription label. Don’t round times.
- For “twice daily”, pick specific times that fit the team’s routine.
- Use end dates for short courses so an antibiotic does not stay on the list.
- Special instructions (“Give 30 minutes before meals”) go in Instructions, not the schedule.
Common questions
- My schedule is more complex than these options. — “Every other day” is Repeat every 2 days. Most patterns fit repeat or weekdays. If yours doesn’t, use more than one medication entry, or contact support.
- What if a dose isn’t given because no one was on shift? — Someone with Track MAR should open that day’s MAR tab and record Skipped, with a reason (for example “no staff on shift”). Leaving the buttons untouched is not a skip — the dose stays unrecorded. If missed-dose notifications are on for the profile, staff with MAR permission are notified 60 minutes after the expected time.
- Can I set different times for weekdays vs weekends? — You can pick which days apply. For different times on different days, use two medication entries.
- Does the schedule respect time zones? — Yes. Schedules use the profile’s timezone.