Recording each dose is the day-to-day MAR work. It is a few taps on the profile’s MAR tab.
Who can record administrations
Anyone with Track MAR can record doses. Managers grant or remove that permission on the team member’s page.
The first time you record a dose, BEHCA asks you to affirm: “I affirm that I have been approved to administer medications per agency and governing policies and rules.” You do this once; then the Given / Skipped / Refused buttons work.
Recording a scheduled dose
On the web
- Sign in and open the profile.
- Open daily tracking → MAR.
- Doses for that day are grouped by time.
- For the dose you are handling, tap:
- Given — administered as scheduled.
- Skipped — not given. Enter a reason.
- Refused — the person refused. Enter a reason/notes.
- Confirm.
Until someone taps one of those buttons, the dose just sits on the list with the buttons still available. There is no separate “due” status.
On mobile
- Open the profile’s daily tracking → MAR.
- Find the dose.
- Tap Given, Skipped, or Refused and confirm.
After you record, the row shows the status, your name, and the administration time.
Recording a PRN dose
PRN medications are not on a clock. They show Given:
- Open MAR and find the PRN medication.
- Click Given.
- Enter Reason and Outcome.
- Set Effectiveness Ranking (0–4).
- Confirm.
The PRN dose is stored at the time you logged.
Recording for a past day
On the web, use the date picker at the top of the MAR page, go to that day, and record the same way. On mobile, tap the date at the top of MAR and pick the day.
The time on the dose is when it was given (it defaults to now unless you change it). If that differs from the scheduled time, MAR Reporting shows expected vs given.
Counted (narcotic) medications
Medications marked Requires Counting have a Count button (calculator icon) next to Given / Skipped / Refused. Count is separate from recording the dose.
The Count popup asks for On Hand, Received, Given, Disposed, and Remaining, then a typed name and “I certify this count is accurate”.
After you record
The MAR tab updates as soon as you confirm. Analyze → MAR Reporting and Admin Reports → MAR Summary show the new entry when you open those pages (reload them if they were already open).
Editing a recording
The pencil on a recorded dose is for managers, billing users, and staff or guests with Review MAR/IRs. They can change status, time, or notes, or delete the recording so the buttons come back.
Staff who only have Track MAR record doses. They do not get the pencil and cannot edit a recorded item.
After an edit, the card still shows Given, Skipped, or Refused with the new details. There is no separate Updated status on the MAR tab. Deleting a recording removes it from that day so it can be recorded again.
Tips
- Set the time if you are recording after the fact. It defaults to now.
- Don’t pre-record. Do not mark Given before the dose is administered.
- Add a reason for skips and refusals. “Refused — vomiting” is more useful than “Refused”.
Common questions
- The medication doesn’t appear on today’s list. — Check the schedule’s date range, and that MAR is enabled with that medication on MAR Configuration.
- Can a Guest record administrations? — Yes, if they have Track MAR.
- What if I’m a substitute and don’t have permission yet? — Ask a manager to grant Track MAR before the shift.