This article is for whoever sets up the medication record: managers, billing users, and staff or guests with Edit Profile on that profile. After a medication is saved, people with Track MAR can record doses.
The schedule is on the same form. For a PRN (“as-needed”) medication, turn on PRN and leave the times blank.
Before you start
Have the prescription label or order ready:
- Medication name (generic or brand — both search in BEHCA’s library)
- Dose — quantity and unit (for example 10 mg, 5 mL)
- Form — tablet, liquid, injection, patch, and so on
- Route — oral, intravenous, topical, and so on
- Schedule if it is not PRN — times, days, frequency
Where to add medications
Add medications on the website:
- Sign in to BEHCA.
- Open the profile.
- Open the MAR Configuration tab.
- Click Add New.
The mobile app records doses. It does not replace this form for adding medications.
Filling in the form
- Medication name — type to search the library, or enter the full name if it is not listed.
- Quantity / Measure — dose amount and unit.
- Form and Route — pick from the dropdowns.
- Time(s) — times of day (skip for PRN).
- Date range — optional Start Date / End Date for short courses.
- Repeat options — every-N-days or specific weekdays, if it is not daily.
- Requires Counting — for narcotics or other counted medications.
- PRN — as-needed. Hides the schedule fields.
- Instructions / Notes — for example “Give with food”.
The form also has Side Effects and Documentation (you can attach a physician’s order).
Saving
Click Save and Continue to create the medication. Staff can record doses right away. When you edit later, the button is Save and Close.
What happens next
- Adding a medication creates a MAR version in the version history.
- Reviewers (managers, or staff/guests with Review MAR/IRs) get an in-app notification to Approve the change.
- The medication is active as soon as it is saved — the team can administer immediately.
Editing or ending a medication
- Change a dose, schedule, or other detail: open it from MAR Configuration, edit, Save and Close. That creates a new version.
- End on a date: set an End Date. It leaves the daily MAR after that date and stays in history.
- Remove from the active list: use the trash icon and confirm. Past doses and version history stay. Use an End Date to wind down on a set day; use trash if it was added in error.
Common questions
- The medication isn’t in the library. — Type the full name. Custom names work; the library is autocomplete only.
- Can I attach a photo of the prescription label? — Yes, as a Supporting Document on the profile. See Documents overview.
- What if the dose changes mid-treatment? — Edit the medication. The previous dose stays in version history with the date it changed.
- How do I stop a medication? — Give it an End Date, or remove it with the trash icon. Past doses stay in the record.