Mistakes happen — wrong time, wrong category, accidentally hit save twice. You can edit or delete most daily entries you logged.
Who can edit
- You — anyone can edit and delete their own entries.
- Managers and Billing users — can edit or delete anyone's entries.
- Other Staff and Guests — can't edit or delete entries that aren't theirs.
This way, audit integrity is preserved for accountability, while still letting people fix their own mistakes.
Editing an entry
On the web
- On the Daily page, look at the Recorded Today sidebar (or the section's entry list).
- Click the pencil icon next to the entry, or click the entry text itself.
- An edit modal opens.
- Change the type, time, or duration as needed.
- Click Save (or Update).
On mobile
- On the Track tab, find the entry in the section list.
- Tap the entry, then tap Edit.
- Update fields and tap Save.
Deleting an entry
On the web
Click the trash icon next to the entry, or open the edit modal and click Delete. A confirmation appears asking "Are you sure you want to remove this entry?" — confirm.
On mobile
Tap and hold the entry, or open it and tap Delete.
The entry disappears from the day's record. The audit log retains a record that it was deleted, who deleted it, and when.
What if the edit pencil isn't there?
A few possible reasons:
- You're not the author. Only your own entries are editable, unless you're a Manager.
- The day is "locked". Some organizations lock past days after a certain number of days to preserve a clean audit record. Ask your Manager.
- The entry is part of a frozen workflow. For example, a submitted Incident Report can't have its underlying entries edited; you'd need to amend the IR instead.
Audit trail
Every edit and delete is recorded:
- Edits — the entry shows "Edited by [name] on [date and time]".
- Deletes — the audit log retains "[Name] deleted [entry type] at [time]".
This means you can fix mistakes openly without worrying that the record looks tampered with.
Common mistakes and how to fix them
- Logged the wrong behavior type. Edit and pick the right one. Don't delete and re-create — editing keeps the history clean.
- Wrong time on an entry. Edit and adjust the time. The "Recorded Today" list reorders automatically.
- Saved a duplicate. Delete one of them. Sometimes the + button gets clicked twice — it happens.
- Logged on the wrong day. Delete and re-log on the correct date. There's no "move to another day" yet.
- Need to change the date of an existing entry. You can't move an entry between days. Delete it and re-log on the right day. See Backdating entries.
Common questions
- What happens if I edit an entry someone else commented on? — Their comment stays. You're only changing the underlying entry's type/time/duration.
- Can I undo a delete? — No. Once confirmed, it's gone (although the audit log preserves a record). Be sure before confirming.
- Will edits show up in the dashboard immediately? — Yes. Charts and audit log update on the next refresh.
- Can managers see who edited what? — Yes, in the audit log. Edits and deletions are clearly attributed.