Home Daily Tracking 7. Backdating entries

7. Backdating entries

Last updated on Jul 08, 2026

Sometimes you log after the fact — end of shift, next morning, or catching up on paperwork. BEHCA stores daily entries against the calendar day you have selected on Track, not automatically "today."

The basic idea

  1. Pick the date the events actually happened (using the date picker on Track).
  2. Log entries the same way you would have live — behaviors, environment, health, and so on.
  3. Set the time on each row to when it really occurred, not necessarily the moment you're typing.

You cannot log on a future date. The date picker blocks tomorrow and beyond.

Step by step — web

  1. Open Track.
  2. Click the date picker in the page header and choose the day you're backfilling.
  3. The page reloads for that day's record (blank or showing whatever was already logged then).
  4. Open the tab you need — Behavior, Environment, Health, or MAR.
  5. Add each entry with + (or move the health slider / checkboxes as usual).
  6. Adjust time (and duration if needed) on each row so it reflects when things happened on that calendar day.

Step by step — mobile

  1. Open Track.
  2. Tap the date shown at the top and pick the earlier day.
  3. Log entries normally on each tab, setting times back as needed.

Fixing an entry on the wrong day

You cannot move a saved row from one calendar day to another. If something was logged on Tuesday but belonged on Monday:

  1. Delete the entry on Tuesday — see Editing or deleting an entry.
  2. Change the Track date picker to Monday.
  3. Log the entry again with the correct time.

That is the standard correction flow — delete on the wrong date, re-create on the right date.

Tips for accurate backdating

  • Set the time field deliberately. It defaults to "now" when you open a new row, which may be hours or days after the event if you're backdating.
  • Your name is still recorded as the person who entered the data, even when the calendar day is in the past. Reviewers can see when entries were added in the audit log.
  • Use notes or comments if timing is approximate ("~2:30 PM per shift handoff notes").
  • MAR and medications — if you're backdating doses, follow your organization's policy; see What MAR is.

Incident reports are separate

Incident Reports use their own date/time fields and workflow — not the Track row editor. See What an incident report is.

Common questions

  • Is there a limit on how far back I can go? — The date picker lets you choose past days on the calendar. Your organization may have its own policy on how late entries are acceptable.
  • Will backdated rows show on Analyze? — Yes, once you include those dates in Analyze and click Update. See Charts and date ranges.
  • What if I was offline when I tried to log? — Entries may save locally first and sync later. After you're online, confirm the rows appear on the correct date or re-enter if needed.

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