The audit log is the "everything that happened" record for a profile. Where the Dashboard summarizes and charts, the audit log shows the raw, chronological list — every behavior, health entry, environment entry, comment, incident report, and MAR administration for the person you're viewing.
Like the Dashboard, it's scoped to one profile — the one selected in the profile switcher.
When to use it
- Investigating something specific — what happened in the lead-up?
- Compliance and reporting — show the full picture for a period.
- Catching up on a profile after time away.
- Tracking down who logged what when there's a discrepancy.
Where to find it
On the web
- Select the profile in the profile switcher.
- Click Analyze in the top menu, then choose the Audit Log tab (you can also let the menu drop down and select Audit Log).
On mobile
Tap the Analyze tab, then open the Audit Log sub-tab. The web is more comfortable for long scrolling and filtering.
What you'll see
Entries are grouped by date, most recent first. Each entry shows:
- The category and item — for example a behavior, a health entry, an environment factor, or an incident report — with its value, duration, and time where they apply.
- Who logged it — the staff member's name, or a "self-reported" marker when the person logged it themselves.
- Related notes — any comments attached to an entry appear with it. Standalone progress notes (including EVV check-out notes) appear as their own entries.
Filtering
The audit log is long without filters. You have:
- Category filters — turn individual categories on or off (multi-select), with All / Clear for bulk changes.
- Date range — narrow to a period of interest, then click Update.
- Search box — filter by keyword.
The categories available depend on the profile and what's tracked, and commonly include:
- Behavior categories — Desirable, Warning, Challenging, Intervention Strategies, and any custom categories your organization uses.
- Environment — General Environment, Schedule Changes, External Influences.
- Health Challenges and timed health — Overall Health, Food, Digestion (when tracked).
- Medications — when MAR isn't tracked separately for the profile.
- Activity — sleep, exercise, water, weight, blood pressure, and similar.
- Self-Reporting — entries the person logged about themselves.
- Progress Notes.
- Incident Reports.
- Comments.
Combine filters to answer a question fast — for example "all Behavior entries in the last week containing 'aggression'."
Edits and deletions
- Edited entries — the audit log does not show the original (pre-edit) value, but it does record who made the change and when (you'll see this on comments).
- Deleted entries — deleted items do not appear in the audit log.
Exporting
Apply your filters first, then export — the export uses your current filters. The audit log exports as:
- PDF — a formatted document of the filtered entries with their notes.
- XLS — a spreadsheet for further analysis.
See Exporting PDF reports and Spreadsheet exports.
Tips
- Filter before scrolling. Unfiltered audit logs are overwhelming.
- Use date ranges aggressively. Most questions are about a specific period.
- Watch for gaps. A day with no entries on a normally-busy profile may be a logging gap to follow up on.
Common questions
- Why is the audit log so long? — You're probably looking at all categories over a wide range. Add filters.
- Can I see who edited an entry? — The log records who made the change and when; it doesn't show the original value.
- Can a Guest see the audit log? — Yes, for profiles they have access to.