The audit log is the chronological record for a profile — every behavior, health entry, environment entry, comment, incident report, and (when MAR is not tracked separately) medication administration.
It is scoped to one profile — the one in the profile switcher.
When to use it
- Investigating what happened in the lead-up to an incident
- Showing the full picture for a period
- Catching up on a profile after time away
- Checking who logged an entry
Where to find it
On the web
- Select the profile in the profile switcher.
- Open Analyze, then choose Audit Log in the profile strip.
On a phone or small screen (website)
Use a web browser. Open Analyze → Audit Log. A larger screen is easier for long lists and filters.
On the mobile app
Tap Analyze, then open the Audit Log.
What you’ll see
Entries are grouped by date, most recent first. Each entry shows:
- The category and item — for example a behavior, a health entry, an environment factor, or an incident report — with its value, duration, and time where they apply
- Who logged it — the staff member’s name, or a self-reported marker when the person logged it themselves
- Related notes — comments attached to an entry appear with it. Standalone progress notes (including EVV check-out notes) appear as their own entries
Filtering
At the top of the page:
- Date range — arrows, or click the dates to pick a start and end. The list reloads when you finish (there is no Update button). Audit Log defaults to the last 7 days and shares that range with MAR Reporting. The longest span is set for your organization (usually three months).
- Search — type a keyword; matching entries filter as you type. Clear the box with the ×.
- Category chips — turn categories on or off. Use All / Clear to switch everything on or off at once.
The categories available depend on the profile, and commonly include:
- Behavior categories — Desirable, Warning, Challenging, Intervention Strategies, and any custom categories (names follow your organization’s labels)
- Environment — General Environment, Schedule Changes, External Influences
- Health Challenges and timed health — Overall Health, Food, Digestion
- Medications — when MAR is not on for the profile (with MAR on, administrations live on MAR Reporting)
- Activity — sleep, exercise, water, weight, blood pressure, and similar
- Self-Reporting
- Progress Notes
- Incident Reports
- Comments
Combine filters — for example all Behavior entries in the last week containing “aggression”.
Edits and deletions
- Edited entries — the audit log does not show the original (pre-edit) value. It does record who made the change and when on comments.
- Deleted entries — deleted items do not appear in the audit log.
Exporting
Apply your filters first — the export uses them. The audit log exports as:
- PDF — a formatted document of the filtered entries with their notes
- XLS — a spreadsheet
See Exporting PDF reports and Spreadsheet exports.
Tips
- Filter before scrolling. Unfiltered logs are long.
- Use a focused date range. Most questions are about a specific period.
- Watch for gaps. A day with no entries on a normally busy profile may be a logging gap.
Common questions
- Why is the audit log so long? — You’re looking at all categories over a wide range. Add filters or narrow the dates.
- Can I see who edited an entry? — The log records who made the change and when; it doesn’t show the original value.
- Can a Guest see the audit log? — Yes, for profiles they have access to.