2. Reading the audit log
The audit log is BEHCA's "everything that happened" feed. While the dashboard summarizes and charts, the audit log shows
the raw chronological record — every behavior, every health entry, every comment, every IR submission, every MAR dose.
When to use the audit log
- Investigating a specific incident — what happened in the lead-up?
- Compliance and reporting — show a regulator the full picture.
- Catching up on a profile after time away.
- Tracking down who logged what when there's a discrepancy.
- Auditing your team's logging habits — Manager-only.
Where to find it
On the web
1. Open Dashboard for the profile (or the manager-wide dashboard).
2. Click the Audit Log tab (or button).
On mobile
The mobile Analyze tab includes an audit log view, although the web is more comfortable for scrolling and filtering.
What you'll see
Each row in the audit log is one event:
- Date and time — when the event happened.
- Profile — who it happened for.
- Category — Behavior, Health, Environment, Intervention, Self-Reporting, Progress Note, Incident Report, Comment,
MAR, EVV, etc.
- Details — the substance of the event (e.g. "Aggression toward staff, 5 minutes").
- Logged by — who entered it.
Events are sorted reverse-chronological by default — most recent at the top.
Filtering
Audit logs are noisy without filters. The most useful filters:
- Category checkboxes — toggle individual categories on/off (Behavior, Health, IR, etc.).
- Date range — narrow to a period of interest.
- Search box — filter by keyword (matches description, notes, names).
- Profile filter (Manager only) — scope to one profile or one Group.
- Logged-by filter (Manager only) — scope to one Staff member's activity.
Combine filters to drill in. "All Behavior entries in the last week, by Mariah, on Cottage 4 profiles" takes about 30
seconds to set up.
What "categories" appear
Depending on the profile and your role, categories include:
- Behavior — physical behaviors.
- Interventions — strategies used.
- Environment — factors, changes, influences, screen time.
- Health — wellness, sleep, vitals, food, seizures.
- Self-Reporting — entries logged by the observable themselves.
- Progress Notes — narrative notes added at the end of a shift or visit.
- Incident Reports — IRs created, submitted, reviewed, amended.
- Comments — all comments on entries.
- MAR — medication administrations and changes.
- EVV — visits started, ended, edited.
- Documents — Required Document signatures.
Understanding edits and deletions
If an entry has been edited, the audit log shows both the original logging and the edit, each as a separate row. For
deletions, the audit log keeps the deletion event even though the original entry no longer appears in the daily tracking
page.
This is the main reason for the audit log — a permanent record of everything that ever happened, even if individual
entries change.
Exporting
Audit logs can be exported as:
- Notes Audit Log PDF — a formatted document including all selected log entries.
- CSV — for spreadsheet analysis.
Apply your filters first, then export — the export uses your current filter set.
Tips for using the audit log well
- Filter before scrolling. Unfiltered audit logs are overwhelming.
- Use date ranges aggressively. Most questions are about a specific period — last week, last month, the day of an
incident.
- Combine filters. The filter combinations let you answer specific questions quickly.
- Watch for gaps. A day with no entries on a profile that's normally busy may be a logging gap to follow up on.
- Use it to coach. Managers can see who's logging consistently and who isn't.
Common questions
- Why is the audit log so long? — You're probably looking at unfiltered, all-categories, all-time. Add filters.
- Can I see who edited an entry? — Yes — the audit log shows the original log and the edit, both with the user's name.
- Are private comments in the audit log? — Yes, but only visible to people who can see private comments (the author
and Managers).
- Can a Guest see the audit log? — Yes, for profiles they have access to. The guest sees everything that's been logged
for that profile.