The Medication Administration Record (MAR) is how BEHCA tracks medications for a profile: what is ordered, when it is due, and whether each dose was given, skipped, or refused.
What MAR does
- Stores each medication — name, dose, form, route, schedule, and notes.
- Puts those medications on the profile’s daily tracking MAR tab, grouped by time, so staff can record Given, Skipped, or Refused.
- Handles PRN (as-needed) medications next to scheduled ones.
- Tracks counted medications (narcotics and other controlled substances) with a separate Count action.
- Versions changes to the medication list so reviewers can Approve them on MAR Review.
- Feeds Analyze → MAR Reporting (one profile) and Admin Reports → MAR Summary (organization), plus PDF and spreadsheet exports from those screens.
MAR is not a separate “compliance report” product. The record lives on the MAR tab, MAR Reporting, MAR Summary, and their exports.
Who uses MAR
- Managers and billing users turn MAR on for a profile, add medications, and review changes.
- Staff (and guests with Track MAR) record each dose.
- Reviewers — managers, billing users, or staff/guests with Review MAR/IRs — Approve medication changes on MAR Review.
- Guests see the record when they have access to the profile.
Which plans include MAR
MAR is on:
- Family +MAR
- Therapeutic
- Residential
It is not on Family (without MAR) or School. Those plans show MAR greyed out or an upgrade message.
Family and Family +MAR are two different plans. Family +MAR is not a switch you turn on from Billing while staying on Family — the billing user changes the subscription to Family +MAR (see Upgrading or downgrading or the pricing page).
There is no organization-wide MAR on/off setting. If MAR is on the plan, you still enable it per profile.
Enabling MAR on a profile
A manager or billing user (or anyone with Edit Profile on that profile) opens the profile → MAR Configuration and turns on Enable MAR tracking.
Until that switch is on, the daily MAR tab and MAR Reporting stay hidden for that profile.
Optional on the same tab: Enable notifications if MAR administration is missed — people with MAR permission get a notification if a scheduled dose is still unrecorded 60 minutes after the expected time.
How MAR fits with daily tracking and reports
- Daily tracking → MAR tab — that day’s list. Staff record doses here.
- Analyze → MAR Reporting — one profile’s administrations across a date range (given / skipped / refused, who, and details). See MAR reporting.
- Admin Reports → MAR Summary — given / skipped / refused totals across the groups you select (organization plans). See Admin Reports tabs.
A simpler option for vitamins and supplements
You don’t have to put every vitamin on MAR. When MAR is off for a profile, Vitamins / Supplements on tracking setup appear as checkboxes on the Health tab.
Use MAR when you need doses, schedules, PRN, counts, or a reviewed record. Use the Health checkboxes when a daily tick is enough. Those lists hide once MAR is on for the profile.
What MAR is not
- Not a prescription system. It records what the prescriber ordered. It does not send orders to a pharmacy.
- Not a clinical decision aid. It does not check interactions, allergies, or dose warnings.
- Not a reminder app for the person being supported. Missed-dose notifications go to staff with MAR permission, not to a patient-facing reminder product.
Common questions
- Is MAR on the mobile app? — Yes, as a tab on a profile that has MAR enabled. Use it to record doses. Add and edit medications on the website.
- Can I track over-the-counter meds? — Yes. MAR does not split OTC vs prescription.
- Can I track supplements? — Yes — as full MAR medications, or as Health-tab checkboxes when MAR is off.
- Do I need a clinician to set up MAR? — BEHCA does not require one. Follow your own rules about who may enter medications.