**Overview** is the first tab when you open Admin Reports. It shows totals, a chart, and an activity table for the groups and dates you choose.

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## Date, groups, and export

At the top of the page:

- **Date range** — arrows move the range a week at a time. Click the dates to pick a custom start and end (up to **three months**, no future dates). Your profile date format and timezone apply. The page reloads when you finish.
- **Groups** — which profiles count toward the numbers. The list includes every group plus **No Group Association** (profiles not in a group). The control shows **Group: All** or **Group: N selected**. Search inside the dropdown to find a group. Closing the picker reloads the page.
- **Export XLS** — exports the same groups and dates. See [Exports from Admin Reports](https://support.behca.com/hc/behca-support/articles/behca-admin-reports-exports). **Archive** and **MAR Review** have no Export XLS. **Compliance Log** uses **Export CSV**.

If a profile is missing from the totals, include **No Group Association**.

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## KPI cards

Below that is a row of color-coded cards — one for each tracking category. Typical cards:

- **Behavior** — **Desirable**, **Warning**, **Challenging**, and **Intervention Strategies**
- **Environment** — **General Environment**, **Schedule Changes**, and **External Influences**
- **Health** — **Health Challenges**, **Overall Health**, **Food**, and **Digestion**

Each card shows up to two numbers:

1. **Incidents** — how many entries fell in your selected date range.
2. **Duration (min)** — total minutes, on categories that record duration.

A card with nothing to count reads **0**.

**Click a card** (behavior, environment, or health) to show that category in the chart and the activity table below.

### Trend arrows

Next to each number is a comparison to the **period of equal length just before** your selected dates. The number after **from** is that earlier period's total — not the change amount.

For example, **18** and **↑ from 12** means the previous period had **12** and this period has **18**.

- **— same** — this period matches the previous period.
- **↑ from …** — this period is higher.
- **↓ from …** — this period is lower.

A line under the cards spells out the comparison, for example:

> Arrows compare the selected period (May 12 – May 26) to the previous 14 days (April 28 – May 11)

The dates use your profile's date format.

### While numbers load

When you open the tab or change dates or groups, you may see **Loading dashboard…**. Cards can appear before their numbers — a dash (**—**) means that total is still loading. Wait a few seconds rather than reloading.

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## Activity table

The table lists the entries behind the **selected KPI card**:

| Column | What it shows |
|--------|----------------|
| **Staff** | Who logged the entry |
| **Profile** | The profile the entry is about |
| **(type)** | The label of the entry — the heading matches the card you clicked |
| **Date/Time** | When it was logged, in your timezone |

Click a **Staff** cell or a type/behavior cell to narrow the list further. Longer lists are split into pages of 50 rows.

### When there is no data

- **No events logged in this date range.** — above the table
- **No data found. Please try changing the date range and/or select more groups** — in the table

Widen the date range, select more groups (including **No Group Association**), or confirm the team tracked data in that window.

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## Common questions

- **Every card shows "— same". Why?** — The current and previous periods had identical counts. Widen the range or check back after more has been tracked.
- **The numbers are blank for a second.** — They load just after the cards appear. Give it a moment.
- **Analyze showed a spike but Overview looks flat.** — Analyze is one profile. Overview only includes the groups you've selected — check **Group: All** or **Group: N selected**.
- **I changed groups but nothing happened.** — Group changes apply when you **close** the dropdown. Reopen and close it once more if the page did not reload.

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## Related articles

- [Introduction to Admin Reports](https://support.behca.com/hc/behca-support/articles/introduction-to-behca-admin-reports)
- [Admin Reports tabs and navigation](https://support.behca.com/hc/behca-support/articles/behca-admin-reports-tabs-and-navigation)
- [Exports from Admin Reports](https://support.behca.com/hc/behca-support/articles/behca-admin-reports-exports)