Real life isn't tidy. Sometimes you don't have time to log during your shift and you're catching up the next morning, or a colleague forgot and you're filling in afterwards. Backdating entries is the right way to handle this.
Backdating to a previous day
On the web
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Open Daily.
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Use the date picker at the top of the page to select the date you want to log for.
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The whole page reloads to that day's record.
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Add entries the same way you would for today — pick the section, choose the entry type, set the time, save.
On mobile
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Open the Track tab.
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Tap the date at the top of the screen and pick the day you want.
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The screen reloads to that day's record.
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Log entries normally.
A few things to know
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You can log for any day in the past. No 30-day cutoff or anything.
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You can't log for the future. The date picker disables future dates.
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The "time" field defaults to right now. Update it to the actual time the event happened on that day, not the time you're typing.
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Entries are still attributed to you even though they were logged after the fact.
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The audit log shows both timestamps. The event time (when it actually happened) and the recorded time (when you logged it) — so reviewers can tell which entries were live and which were filled in later.
Tips for accurate backdating
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Backdate as soon as you can after the fact. The longer you wait, the harder it is to remember exact times.
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Write notes from the source. If you're working from a paper journal or a Slack message, copy the times exactly.
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Use comments to mark confidence. "Time approximate, retroactive entry" is honest and useful.
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Don't bulk-fabricate. Backdating is for genuine recovery of missed entries — not for filling in days where nothing was logged because nothing happened.
When backdating gets blocked
Some organizations configure BEHCA to lock days after a certain number of days for audit-quality reasons. If you try to backdate beyond the cutoff, you'll see an error or the date will be grayed out. Ask your Manager to extend the window or unlock the day if you have a legitimate reason.
If your role is Staff or Guest with limited permissions, certain backdating may also be restricted. Managers can do anything.
Editing a backdated entry
Backdated entries can be edited and deleted just like live ones — see Editing or deleting an entry.
Common questions
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My team logged entries on the wrong date — can I move them? — No, you can't move entries between days. Delete on the wrong day, re-log on the right day, and add a comment if needed for context.
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Can I backdate MAR doses? — Yes — see the Medications (MAR) category.
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Can I backdate an Incident Report? — Yes. Incident reports have their own date/time field separate from when the report was submitted.
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Why does the dashboard look "wrong" after I backdate a lot? — Because you've added historical data. The charts will rebuild with the new entries on their actual dates.