Spreadsheet exports move Analyze data into Excel or Google Sheets for your own pivots, filtering, and calculations.

In Analyze, spreadsheet exports are **XLS** files, from two tabs:

| Export | What it contains | Where |
|--------|------------------|-------|
| **Audit Log XLS** | Every tracked entry and its comments, plus a summary and weather | Audit Log tab — **Export** → choose months → Export XLS |
| **MAR XLS** | Medication administrations for the selected months | MAR Reporting tab — **Export** → choose months → Export XLS |
| **MAR count XLS** | Count history for one counted medication | MAR Reporting — **COUNT REPORT** → **Export** → choose months → Export XLS |

The **Dashboard** does not export to a spreadsheet — it exports a [PDF of the graph you have open](https://support.behca.com/hc/behca-support/articles/exporting-pdf-reports).

Organization-wide Excel exports (Overview, Team Summary, and similar) are in [Exports from Admin Reports](https://support.behca.com/hc/behca-support/articles/behca-admin-reports-exports).

For a **full company ZIP** prepared by BEHCA (not from Analyze), billing users download it from **Account Settings** — see [Downloading a company data export](https://support.behca.com/hc/behca-support/articles/company-data-export).

## Exporting an Audit Log XLS

1. Open **Analyze → Audit Log**.
2. Optionally set category chips and search (they apply to the export).
3. Click **Export**, choose a **year** if needed, select one or more **calendar months** (up to 12), then **Export XLS**.

One month downloads as a single workbook; multiple months arrive as a **ZIP**. The Export dialog shows progress while months are processed, and you’ll get a notification when ready.

The dialog lists years from when the profile was created through the current year. You can export at most 12 months at a time — switch years to reach older history.

The on-screen date range is for browsing the log only; the export uses the months you select.

## Exporting a MAR XLS

1. Open **Analyze → MAR Reporting**.
2. Click **Export**, choose a year if needed, select one or more calendar months (up to 12), then **Export XLS**.

One month downloads as a single workbook; multiple months arrive as a **ZIP**. You’ll get a notification when ready.

## Exporting a MAR count XLS

1. Open **Analyze → MAR Reporting**.
2. Open **COUNT REPORT** for the counted medication.
3. Click **Export**, choose a year if needed, select one or more calendar months (up to 12), then **Export XLS**.

One month downloads as a single workbook; multiple months arrive as a **ZIP**. You’ll get a notification when ready. The on-screen date range is for browsing the count table only; the export uses the months you select.

## What’s in the Audit Log XLS

The workbook has a few sheets:

- **Overview** — a per-category summary: Section, Category, Item, Frequency, and Duration (minutes)
- **All Data + Comments** — one row per entry, with Date, Section, Category, Item, Duration, Author, the Note text, when the note was created, and — for edited comments — **Edited By** and **Edited At**
- **Weather** — daily pressure, temperature, humidity, precipitation, and moon phase for the range

## What’s in the MAR count XLS

One sheet of count history for that medication: Date, Time, Admin, On Hand, Received, Given, Disposed, Remaining, Source, Typed name, and Variance.

## Dates and times

Dates and times use **your profile’s date and time format**, shown in the **profile’s time zone**. If you combine exports across profiles in different time zones, a “9pm” in one profile is a different absolute moment from “9pm” in another.

## Common uses

- **Custom analysis** — pull the audit log into a spreadsheet and pivot by category, time of day, or day of week
- **Sharing data** — hand a colleague a spreadsheet they can sort and filter themselves

## Privacy reminder

Exports often contain identifying data (names, dates, descriptions). Treat them like any other sensitive document — encrypted storage, secure email, careful with cloud sync.

## Limitations

- **No images or videos.** Spreadsheets are text only.
- **No formatting applied.** Excel won’t apply profile colors; it’s plain data.

## Common questions

- **Is there a JSON or API export?** — Not for end users; the Analyze exports are PDF and XLS.
- **Can I schedule recurring exports?** — No. Each export is on-demand (pick the months you need).
- **Can a Guest export?** — Yes, for the views they can see.
- **My export is empty.** — Check filters and which months you selected — an over-narrow filter can return zero rows.

## Related articles

- [Dashboard overview](https://support.behca.com/hc/behca-support/articles/dashboard-overview)
- [Reading the audit log](https://support.behca.com/hc/behca-support/articles/reading-the-audit-log)
- [MAR reporting](https://support.behca.com/hc/behca-support/articles/mar-reporting)
- [Exporting PDF reports](https://support.behca.com/hc/behca-support/articles/exporting-pdf-reports)
- [Exports from Admin Reports](https://support.behca.com/hc/behca-support/articles/behca-admin-reports-exports)