Most Admin Reports tabs let you export what you're looking at. The export always uses the **groups and date range you currently have selected**, so set those first, then export.

**Export XLS** (Excel) appears on Overview and most tabs. It's prepared in the background. When it's ready, a **notification appears in the app** — click it to download the file. You also get an email copy.

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## Export XLS (Excel)

### Where to find it

The **Export XLS** button sits with the date and group filters at the top of **Overview**, **Team Summary**, **IR Summary**, and **MAR Summary**. Click it after you've chosen your groups and dates.

It doesn't appear on every tab — **Archive** and **MAR Review** have no Export XLS here. **Compliance Log** uses **Export CSV** instead.

### What happens after you click

Export XLS does **not** download immediately. Instead:

1. A message appears letting you know the export is being prepared in the background.
2. BEHCA builds the spreadsheet.
3. When it's done, a **notification appears in the app** (the bell at the top). **Click that notification to download the file.**
4. You also get an **email** with a download link, so you can grab the file later or from another device.

This means you can click Export and keep working — you don't need to wait on the page or click the button again. For a large organization or a wide date range, it may take a few minutes before the notification appears.

### What's in it

The spreadsheet contains the same data the tab is showing, limited to the **groups and dates** you had selected. If a group was unchecked, its profiles won't be in the file.

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## Common questions

- **Why didn't a file download when I clicked Export XLS?** — Excel exports are prepared in the background. Watch for the in-app notification (and check email).
- **Can guests export?** — No. Guests can’t open Admin Reports, so they don’t see export at all.

## Related articles

- [Admin Reports tabs and navigation](https://support.behca.com/hc/behca-support/articles/behca-admin-reports-tabs-and-navigation)
- [CSV exports for spreadsheets](https://support.behca.com/hc/behca-support/articles/csv-exports-for-spreadsheets)