Home Medications 4. Administering a dose

4. Administering a dose

Last updated on Apr 28, 2026

Recording each dose is the day-to-day work of MAR. It's quick — usually a couple of taps — and it creates the auditable trail that makes MAR valuable.

Who can record administrations

Any team member with the Track MAR permission can record doses. Managers can grant or remove this permission per Staff member from their team page.

Recording a scheduled dose

On the web

  1. Sign in at app.behca.com (US) or au.behca.com (Australia).

  2. Pick the profile.

  3. Open MAR from the menu (or Daily → MAR tab).

  4. The page shows today's scheduled doses, grouped by time.

  5. Find the dose you're about to give and click Record (or the dose itself).

  6. Pick the status:

    • Given — administered as scheduled.

    • Skipped — not given. Add a reason.

    • Refused — the person refused. Add notes.

  7. Confirm or adjust the time administered.

  8. (Optional) Add notes about anything notable.

  9. Save.

On mobile

  1. Open the Track tab → MAR section.

  2. Find the dose.

  3. Tap Record.

  4. Pick status, adjust time, save.

The dose changes from "due" to your chosen status, with your name and timestamp recorded.

Recording a PRN dose

PRN ("as-needed") medications aren't on a schedule. To record:

  1. Open MAR → find the PRN medication.

  2. Click Record PRN Dose.

  3. Set the time.

  4. Add notes about the symptom or reason (e.g. "Headache, took at 14:30").

  5. Save.

PRN doses appear in the day's record at the time you logged them.

Recording for a past day

On the web

Use the date picker at the top of the MAR page to navigate to a past day, then record like you would for today. The audit log captures both the dose time and the recording time.

On mobile

Tap the date at the top of the MAR section and pick a past day.

Counted (narcotic) medications

For medications marked Requires Counting, the dose form may also ask:

  • Quantity given — how many tablets/mL.

  • Counted-by signature — confirmation that two staff verified the count (if your organization requires it).

  • Wastage — if any was discarded.

These extra fields support compliance with controlled-substance regulations.

What you'll see after recording

  • The dose changes status visually (✓ for given, ✗ for skipped, etc.).

  • The MAR table updates immediately.

  • The dashboard reflects the new entry on the next refresh.

  • A notification may go to reviewers if your organization has approval workflows on doses (rare).

Editing or undoing a recording

  • Click the dose, then Edit to change status, time, or notes.

  • Click Delete to remove a recording entirely. The dose returns to "due" status.

  • All edits and deletions are audit-logged.

Tips

  • Record at the bedside, not later. Errors and forgetting climb the longer you wait.

  • Use the time field carefully. It defaults to "now" — adjust if you're recording after the fact.

  • Don't pre-record. Logging "Given" for a dose you haven't yet administered defeats the purpose and is dangerous.

  • Add notes for refusals. "Refused — vomiting" is more useful than just "Refused".

Common questions

  • The medication doesn't appear on today's list. — Check the schedule's date range. It may not have started yet, or may have ended. Also check that the medication is enabled and on the profile's MAR.

  • I gave a dose but the time field won't accept the past time. — There's a brief lockout window after a recording to prevent accidental overwrites. Wait a moment or use the edit modal.

  • Can a Guest record administrations? — Only if the Manager has given them Track MAR permission.

  • What if I'm a substitute and don't have permission yet? — Ask the Manager to grant Track MAR before your shift.