Home Medications 2. Adding a medication

2. Adding a medication

Last updated on Apr 28, 2026

This article is for the person setting up the medication record (usually a Manager). Once a medication is added, staff can begin recording administrations.

You'll set the schedule in a separate step — see Setting a dose schedule. You can also leave it scheduleless if it's a PRN ("as-needed") medication.

Before you start

You'll need:

  • The prescription label or order from the prescriber.

  • The medication name (generic or brand — both are searchable in BEHCA's library).

  • Dose — quantity and unit (e.g. 10 mg, 5 mL).

  • Form — tablet, liquid, injection, patch, etc.

  • Route — oral, intravenous, topical, etc.

  • The schedule (if not PRN) — exact times, days of the week, frequency.

Where to add medications

On the web

  1. Sign in at app.behca.com (US) or au.behca.com (Australia).

  2. Pick the right profile.

  3. Open MAR from the main menu (or Daily → MAR tab).

  4. Click Add Medication.

On mobile

The mobile app supports recording doses, but adding new medications is best done on the website where the form is fuller.

Filling in the form

  • Medication name — type the name. BEHCA's library autocompletes. If your medication isn't found, type the full name manually.

  • Quantity — the number for the dose (e.g. 10).

  • Measure — the unit (e.g. mg, mL, μg).

  • Form — pick from the dropdown (Tablet, Capsule, Liquid, etc.).

  • Route — pick from the dropdown (Oral, Intravenous, Topical, etc.).

  • Requires Counting — toggle on for narcotics or other controlled substances. Enables count-based reporting.

  • PRN — toggle on for "as-needed" medications. PRN meds don't have a schedule.

  • Rx Number (narcotics only) — the prescription number for inventory purposes.

  • Notes — any special handling instructions ("Give with food", "Refrigerate after opening").

Save and review

Click Save when complete. The medication appears on the profile's MAR tab. If you didn't set a schedule yet, you'll be prompted to.

What happens next

  • Adding a medication creates a MAR version entry, recorded in the version history.

  • Reviewers (designated Managers) get a notification asking them to sign off on the change.

  • Until reviewed, the medication is still active — your team can administer doses immediately.

See Reviewing and signing off MAR changes for the review side.

Editing or stopping a medication

  • To change a dose, schedule, or any other detail: open the medication and click Edit. Changes create a new version.

  • To stop a medication: click Stop Medication (or set the end date). It stops appearing on future days but stays in the history.

Common questions

  • The medication isn't in the library. — Type the full name manually. Custom names work fine; the library is just for autocomplete.

  • Can I attach a photo of the prescription label? — Yes, upload it as a Supporting Document on the profile. See Documents.

  • What if the dose changes mid-treatment? — Edit the medication. The previous dose is preserved in version history with the date it changed.

  • Do I need to delete a medication when it's stopped? — No, click Stop instead. Deletion removes it from the record entirely; stopping preserves the history.