The Medication Administration Record (MAR) is BEHCA's medication-tracking system. It replaces the paper sheets, spreadsheets, and reminders many providers use today.
What MAR does
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Records every medication the person you support is currently taking — name, dose, form, route, and schedule.
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Generates a checklist for each scheduled dose so staff know exactly what to give and when.
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Records each administration — given, skipped, refused — with the time and the staff member's name.
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Tracks changes to medications over time, with version history and reviewer sign-off.
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Handles PRN ("as-needed") medications alongside scheduled ones.
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Counts narcotics that require physical inventory tracking.
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Generates compliance reports for clinicians, families, and regulators.
Who uses MAR
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Managers (or designated Staff) set up medications, configure schedules, and review changes.
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Staff record each dose as they administer it.
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Reviewers (Managers or designated reviewers) sign off on changes — adding, modifying, or stopping medications.
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Families and clinicians see the record via their Guest access.
When to enable MAR
Enable MAR when:
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The person you support takes prescription medications regularly.
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You need an auditable record of administration for clinicians, families, or regulators.
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Multiple staff are administering medications and you want consistent tracking.
If MAR isn't enabled on a profile, it doesn't show up in the daily tracking tabs or the dashboard.
Enabling MAR on a profile
A Manager or Billing user can enable MAR per profile from the profile settings. Some plans also need MAR enabled at the organization level — check your Billing user if you don't see MAR options.
On the Family Plan, MAR is an add-on. Your Billing user can enable it from the Billing page.
How MAR fits with daily tracking
The daily tracking page has its own MAR tab for that profile, alongside Behavior, Environment, and Health. Each day, that tab shows the medication list for the day and lets staff record administrations.
The dashboard rolls everything up — adherence rates, missed doses, PRN frequency.
What MAR is not
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It's not a prescription system. MAR records what the prescriber has ordered; it doesn't issue prescriptions or talk to pharmacy systems.
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It's not a clinical decision aid. MAR doesn't check for drug interactions, allergies, or dosage warnings — that's the prescriber's responsibility.
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It's not a reminder system in the patient's own app. The reminders shown are for staff administrators, not for the person being supported.
Common questions
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Is MAR available on mobile? — Yes, MAR appears as a tab in the mobile app for any profile that has it enabled.
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Can I track over-the-counter meds? — Yes. MAR doesn't distinguish between OTC and prescription — anything you log goes into the record.
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Can I track supplements? — Yes. Treat them as you would any medication.
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Do I need a clinician to set up MAR? — No, but if your jurisdiction requires medications to be set up by a registered nurse or prescriber, follow that. BEHCA records what you enter; it doesn't enforce who entered it.